A planned preventative maintenance (PPM) survey is a comprehensive assessment aimed at identifying potential issues in a building before they become major problems. Its significance lies in its proactive approach to maintenance, which not only ensures the safety and functionality of a building but also contributes to preserving the building's value over time. By identifying and addressing maintenance needs early, it helps in avoiding costly emergency repairs and unexpected downtime.

The frequency of a preventative maintenance survey depends on several factors, including the age, type, and usage of the property, as well as previous maintenance history. However, it is generally recommended to conduct a PPM survey at least once every three to five years to effectively manage and maintain the condition of your property. For newer buildings or those that have recently undergone significant refurbishment, the interval may be longer, whereas older or high-traffic buildings might require more frequent reviews.

Although our list above isn’t exhaustive, a preventative maintenance survey can include (in addition to an inspection of the building’s structure):

• Mechanical and electrical systems
• Windows
• Plumbing
• Heating, ventilation and air conditioning (HVAC)
• …and much more.

The surveyor will detail in the PPM report any current issues, potential future problems, and recommendations for repairs or upgrades - prioritised by urgency and importance.

By identifying maintenance needs early, a PPM survey lets building owners plan and budget for repairs on a scheduled basis, rather than dealing with unexpected (and often more expensive) emergency situations. It provides an opportunity to spread the costs of maintenance over time and to invest in preventative measures that can reduce the likelihood of major repairs being needed in the future. This strategic planning can significantly reduce long-term expenses on your property.

Building Surveys and PPM Schedules both involve a specialist who takes a close look at your property to suggest fixes and upkeep needs. But how does a building survey differ from a PPM survey, and how can you figure out which one you need?

If you're buying or renting a building and need to know all about its condition and any big repairs it might need, you should go for a building survey. Our surveyor will tell you things that help you decide if the price to buy or rent is in line with the building’s state. It also lets you know if you need to save money for any upgrades to make for a fit out, or if there are any safety issues that may require legal advice.

Property owners or facility managers often use PPM surveys when they need an in-depth ongoing plan for upkeep. A PPM lists every task related to maintenance regardless of its size, and spells out what's needed to keep the property in good shape over a set time (set out on a case-by-case basis).

Yes, a PPM survey can greatly assist with ensuring a building complies with current health and safety standards (such as the Health and Safety at Work Act 1974), building regulations, and any other relevant local or national regulations.

A PPM survey can identify areas where the property may not meet the required standards and recommend corrective actions to ensure compliance. This is particularly important in avoiding potential legal issues and ensuring the safety of occupants and visitors to the building.